Virtual office spaces can assist a lot of professionals in the health and wellness field - but for those professionals that can work with clients outside of the state they are licensed/certified in - working online with clients and utilizing a virtual office can greatly impact your growth potential as a business owner.

These are not the only things that need to be done to open your practice, but this list will get you on the right path to starting your practice.

Virtual office space is not just for tech gurus. Mental health and wellness professionals can use it to. Check out what professionals would benefit best from b.mindful Louisville affordable virtual office membership plan.

We are here to make your life easier by providing the following amenities in our virtual office package. Including but not limited to a mailing address, ability to rent in person office space when needed, built in like minded community, practice building resources and support and more.

Virtual offices have a lot of perks. Some of them include the low start up costs, minimal overhead, flexibility, quick setup, etc. Continue reading to learn more about the benefits of renting a virtual office.

What is a virtual office? How do they work? Who uses them? What can b.mindful Louisville to assist your online mental health and wellness practice.

Unlike other solo entrepreneurs who can hang their shingle at any local Louisville coffee shop or out of their house, as health professionals we don’t have that same luxury. In order to abide by HIPAA and/or maintain confidentiality for our clients we have to have a private, safe and neutral space to meet with them in. This barrier can add a lot of additional costs and stress onto our plates, which quite honestly turns away a lot of clinicians from getting into private practice in the first place.

Unlike other solo entrepreneurs who can hang their shingle at any local Louisville coffee shop or out of their house, as therapists we don’t have that same luxury. In order to abide by HIPAA and/or maintain confidentiality for our clients we have to have a private, safe and neutral space to meet with them in. This barrier can add a lot of additional costs and stress onto our plates, which quite honestly turns away a lot of clinicians from getting into private practice in the first place. 

I am a licensed professional clinical counselor in part time private practice, and the founder of b.mindful Louisville which is Louisville’s first shared workspace in Louisville, KY for mental health and wellness professionals. I split my time between the two businesses and wouldn’t have it any other way. I thank myself for having the courage to follow my dreams and I thank my friends and family for all the support, love and assistance they have thrown my way throughout this journey. 

Not the only things that have to be done, but to start down the road to private practice make sure you have the proper licensure, figure out why you want to do private practice, Find a business structure that meets your needs, follow business coaches & download their free resources, apply for an NPI #, research business entities and find one that works for you, apply for an EIN #, Find an office, make sure your practice is covered with all the appropriate insurances…

First thing to do when setting fees is figure out what services you provide. Do you see individuals? Couples? Children? Families? Groups? Workshops? Webinars? A little bit of everything? Do you do longer intake appointments? Will you have options for clients to do 50-minute, 60-minute or 90-minute sessions?

What can you be doing as a graduate student to prepare for your future as a mental health professional in private practice?

For mental health and wellness work the ethics and confidentiality dynamics get in the way of allowing us to do a lot of our work from a traditional co working space or coffee shop. Also the heavy stories and things we hear all day is really a recipe for burn out, isolation and loneliness . If left to its own devices - and if not met straight on with intentionality and self care it can be disastrous.

Unlike other solo entrepreneurs who can hang their shingle at any local Louisville coffee shop or out of their house, as a energy healer you don’t always have that same luxury. In order to provide a space for your clients you have to have a private, safe and neutral space to meet with them in. This barrier can add a lot of additional costs and stress onto our plates, which quite honestly turns away a lot of clinicians from getting into private practice in the first place.

Unlike other solo entrepreneurs who can hang their shingle at any local Louisville coffee shop or out of their house, as a life coach you don’t always have that same luxury. In order to provide a space for your clients you have to have a private, safe and neutral space to meet with them in. This barrier can add a lot of additional costs and stress onto our plates, which quite honestly turns away a lot of clinicians from getting into private practice in the first place.

Unlike other solo entrepreneurs who can hang their shingle at any local Louisville coffee shop or out of their house, as psychiatric nurse practitioners you don’t have that same luxury. In order to abide by HIPAA and/or maintain confidentiality for our clients we have to have a private, safe and neutral space to meet with them in. This barrier can add a lot of additional costs and stress onto our plates, which quite honestly turns away a lot of clinicians from getting into private practice in the first place.

Unlike other solo entrepreneurs who can hang their shingle at any local Louisville coffee shop or out of their house, as psychologists you don’t have that same luxury. In order to abide by HIPAA and/or maintain confidentiality for our clients we have to have a private, safe and neutral space to meet with them in. This barrier can add a lot of additional costs and stress onto our plates, which quite honestly turns away a lot of clinicians from getting into private practice in the first place.

Do you want to focus on the important part of starting your private practice - actually focusing on your clients and meeting their needs? Then you may benefit from renting a fully furnished office space that gives you the peace of mind that your space is always prepared for you and your clients without the headache of a rental space upkeep and maintenance.

With most important things in life there are multiple steps and items to keep in mind before, during and after said event. So networking isn’t going to be any different (and yes networking is important). So let’s jump right into it.

Networking is typically used in a very general or vague way and as mental health and wellness professionals we don’t typically spend much time digging deeper into how networking could benefit us or others. For those of us who want to dig deeper, the broadness of “networking” can be confusing. It makes us feel like we have to network with anyone and everyone, and then we get overwhelmed and just don’t network with anyone (which isn’t helping anyone). 

The overall fear of networking and “being seen” can stop a lot of us in our tracks from learning about and doing it. As individuals in private practice it is vital that we acknowledge our fear of networking and of being seen and get out there! In order for us to succeed and be able to help people, we need individuals to come see us. In order for them to know we provide services that they or a loved one might benefit from, we have to tell them. One great way to do this is with networking.

So much of the private practice business is built on our networking skills. Having business cards with you at all times allows you to give out your information at a moment’s notice. As soon as people find out you are in a mental health or wellness profession, they always seem to know someone who is looking for a recommendation. Help build your reference network by making sure people can easily remember your name and how to get in touch with you by keeping business cards handy.

We know that each and every human helper’s business has very specific needs and that is why we have different plans to fit your needs. A virtual community membership for those who are digital nomads and in person office rentals for those that see face to face clients in Louisville, KY.

Mental health and wellness professionals have an array of clients coming to see them with a variety of different concerns. Dependent on what the client needs, you are going to alter your treatment modality and meet them where they are at in order to meet their needs.

What is a virtual office? How do they work? Who uses them? What can b.mindful Louisville to assist your online mental health and wellness practice.

Starting a private practice is tough enough, so why add more on to your plate. How nice would it be to waltz into an already furnished office, full of amenities, and the team to support you and your growing business? Too good to be true, right?

I am Shannon Gonter, a professional counselor, who understands the importance of having a safe space to practice in, consulting, networking, having a solid referral list, and being around other like-minded professionals.

We only rent to individuals that are licensed and certified mental health and wellness professionals. This creates a like-minded support network, as well as a safe, welcoming, and confidential environment for the clients seeking services. Specific features and amenities such as separate patient entrances and exits cater to your practice’s exact needs.

b.mindful Louisville has been featured on FreshPractice, a website offering therapy office design inspiration for therapists, by therapists.

Struggles will happen 10000% in owning your own health and wellness practice - but you do not have to power through it alone. In being in business for yourself, you already do a lot on your own - so we know it is hard to welcome in others and do things in community. But we are here to help you learn how to rely on others that are in the same space as you or were there last year and connect with each other and build each other up!

Unlike other solo entrepreneurs who can hang their shingle at any local Louisville coffee shop or out of their house, as counselors we don’t have that same luxury. In order to abide by HIPAA and/or maintain confidentiality for our clients we have to have a private, safe and neutral space to meet with them in. This barrier can add a lot of additional costs and stress onto our plates, which quite honestly turns away a lot of clinicians from getting into private practice in the first place. 

We provide our tenants with a variety of different amenities included in the price of their rent. One of the most useful extras provided to all renters is our clinical and practice building resources. These include digital information, printed books and in person consultation groups.

On top of the clinical consultation groups we host for licensed mental health professionals, we also host a monthly consultation group focused on private practice building. This group was designed to ensure we are all up to date on the best practices from the business side of running things and to share tips, tricks and advice in regard to networking, marketing, tracking finances, etc.

We all know that our chosen lines of work have extremely high burn out rates and that private practice life can often lead to isolation. Therefore, as professionals in the field that are wanting to remain in the field for years to come, we have to be hyper aware of ourselves and the ways to effectively combat the high rates of burn out and loneliness.

Unlike other solo entrepreneurs who can hang their shingle at any local Louisville coffee shop or out of their house, as socials workers we don’t have that same luxury. In order to abide by HIPAA and/or maintain confidentiality for our clients we have to have a private, safe and neutral space to meet with them in. This barrier can add a lot of additional costs and stress onto our plates, which quite honestly turns away a lot of clinicians from getting into private practice in the first place. 

Are you wanting to hang your own shingle for your mental health or wellness practice? Are you wanting to grow your current private practice? Are you looking for cost effective ways to market and scale your practice? Are you running into a brick wall every time you sit down at your desk to sketch out a plan of how to market yourself? Are you too busy working another job or caring for yourself and your family to sit down and do the research on “how to market yourself on a budget’? If you answered yes to any of those questions, keep reading because we have the help you are looking for!

What is a sliding scale? If I am going to use one: How do I figure out what it should be? Who do I offer it to? If I am not going to use one: What do I do if someone asks me for it?

In graduate school we are told that we will graduate, get a job and then work for what we get hired for. If we are lucky, we will get a raise each year (to keep up with inflation), keep working our hours and getting our bi-weekly paychecks. In private practice getting paid looks quite different than it does within the employment model or at a hospital, or agency. 

Are you wondering if you have the right documentation practices in place and more importantly, if they are set up correctly? Having the right paperwork documents protects and establishes your most important private practice principles. Today we are going to discuss the essential paperwork for your mental health or wellness practice in order to ensure compliance with your state board and HIPAA, protect yourself and your business and maintain transparency with your clients. 

If you have realized that working online is for you and it really fills you up and your clients enjoy it - ditching your physical office space may be your next move. We know it can be scary - but we are here to support you during this transition. We believe in empowering each clinician to find the business practices that work best for them and then assisting them in reaching those goals.

Opening a private practice is a lot of work and tough because it is likely requiring you to do lots of things you have never done before and maybe at the same time when you are wrapping up on your schooling, working another job, caring for your family, etc. Though we cannot promise that it won’t be hard work - we can take off some of the heavy load from you and assist you by giving you a framework to build the practice of your dreams from.

If you are a human helper who is just starting out or predominantly works online and is seeking practice building resources, community, marketing assistance and more for an affordable monthly cost - our virtual membership may be the best fit for you! Will keep your practice overhead low - while still providing you with all you need for success.

By listening to some (or all) of these podcasts, your business muscle will be sore and grow and will thank you later! It can be so beneficial to learn from those outside your field and apply their tips, tricks and tactics to your field.

You know you want to start your own private practice. That’s awesome! Now… how do you get started? First, you need to determine which business entity is right for you and your business. Think I’m speaking a second language? Read our quick breakdown of the most common types of entities and which is best for different types of independent wellness practices. This will help give you a starting point in making your business official.

Not everyone needs to have a full time office space just for themselves - but some do. Let us help you figure out what is best for you and your practice at this given moment.

Unlike other solo entrepreneurs who can hang their shingle at any local Louisville coffee shop or out of their house, as psychiatrists you don’t have that same luxury. In order to abide by HIPAA and/or maintain confidentiality for our clients we have to have a private, safe and neutral space to meet with them in. This barrier can add a lot of additional costs and stress onto our plates, which quite honestly turns away a lot of clinicians from getting into private practice in the first place.

There may be more insurances you need to carry for your business dependent on your license and the state you practice in. This blog will go into detail about the insurances your mental health and wellness private practice should carry.

Every successful therapy office needs a secure entrance and exit, comfortable waiting area for clients, seating for you and your clients in the office, sound machines, clocks, tissues, desk, shredder, fax, machine, soft lighting, décor, WIFI, amenities and more. 

On top of your mental health or wellness degree, did you also happen to pick up an interior design degree? The answer is going to be a hard no for the bulk of us. So, what now? How are do we design an office that we both love and want to spend our days in but also make our clients feel welcomed and secure in? 

Enhance your financial health and secure your future by joining our in-person event on September 13, 2024, from 10:15 am to 11:45 am at Fantes Coffeehouse in Louisville, KY. This event, designed for self-employed mental health and wellness professionals, features expert guidance from Nick Whitmer, CFP®. Learn about retirement planning and money management strategies tailored to your unique needs. Network with fellow professionals and invest in your financial stability for just $10 plus processing fees.

Just as there is a lot to do when opening your practice - when retiring and closing it there is a lot to do too. So why keep it all on your plate? Let us show you how virtual and shared office spaces can assist you during this phase of business ownership and ease you into retirement.

In today’s blog post, I ask my financial planner, Mary Williams, CFP®, MBA, Vice President, Investments with Raymond James and Associates some questions about personal and business finances and how to navigate this world as a solo entrepreneur or a small business owner.